Fort Smith, Arkansas

New Procedure, Range Maintenance Credit


To All Members of Old Fort Gun Club

Your Board of Directors has instituted a new process for documenting your earned credit against your Range Maintenance fee in exchange for work performed for the Club.

Work will still earn a credit of $10 per hours, up to a maximum of 8 hours per year, towards your annual Range Maintenance fee of $80.

In the past, various Directors or supervisors of work at the range have attempted to maintain sign in sheets for volunteer work, or simply kept their own records of time spend by helpers.  This places an additional burden on Directors, who themselves are volunteers.

Effective January 1, 2013, Members who want credit for Range Maintenance work will now assume their own responsibility for keeping up with their work.

The Board has created a Receipt for Volunteer Hours form to be used for all credit claimed for Range Maintenance fees.  Each Director, or others who supervise Range Maintenance work, will have a supply of these forms.  They are the size of one-fourth of a standard sheet of paper, so they are easy to fold and keep in your wallet, or put in an envelope by the phone, or wherever you keep important papers.  These will basically be used as a ‘coupon’ for your work.

Whenever a member performs qualified work, they will receive (and have the responsibility of asking for) one of these coupons.  It will show the members name, the date, work performed and number of hours, will be signed by the director, and returned to the member.

Directors will not keep copies, nor will they maintain individual records of time spent.  It is the responsibility of each member to keep up with their coupons.  At membership renewal time at the end of each year, the member must submit all their coupons along with their membership renewal forms in order to receive credit against Range Maintenance fees.  Credit will only be given for coupons sent in with renewal forms.  A reminder that credits do not carry over to subsequent years.

Old Fort Gun Club is run solely by volunteers.  Directors, and other members, spend many, many hours every year to provide a quality Club, with quality facilities, and quality programs, for the enjoyment of everyone.

A few hours by many results in many fewer hours by the few.  Do your part, and accept the responsibility of maintaining your record of credit.